January Newsletter

Dear Parents and Guardians,

I hope all of you are having a healthy and happy 2019 so far. This January newsletter has important updates about registration, scholarships, fundraising, and after school policies.

2019-2020 Registration & Scholarship Process

 We have already begun registration and scholarship applications for the next school year!  To complete the process, please follow these three steps:

  1. Bring Your Account Up to Date, If Necessary.

To register for next year, you must have an account in good standing, which means that the first six tuition payments (August through January) have been paid. Most families who owe a balance at this time only owe the January payment (Tuition #6.)  You can send this in with your completed registration form and registration fee!

  1. Complete the Yellow Re-Registration Form for Returning Families.

This simplified form requires only the name and grade of each child, as well as a parent signature and date. Remember to pay the registration fee for each child! This reserves your seat for 2019-2020.  If you have a new child who will be joining OLCA for the first time, you may also put their name and grade on this form, and we will send home a blue New Registration Form to be completed for the new addition. 

  1. Apply for the 2019-2020 Diocesan Scholarships.

Once you have completed the steps above, you can now apply for a Diocesan scholarship at www.futuresineducation.org.  You must complete this process even if you already have a scholarship for 2018-2019. The deadline for returning families to apply is March 29. 2019. Please do not wait until then!

We are encouraged by the quick response so far, and hope that it continues. The earlier our families register, the easier it is to budget for staffing and programs for 2019-2020. 

Additional Options for the Mandatory Fundraising Requirement

Every year, each family has a $250 Walk-a-Thon fundraising requirement, with the option of getting sponsors for their children or paying a flat fee.  We moved the Walk-a-Thon from the fall to the spring this year so our Home Academy Association could present additional ways to meet this requirement.

Today, we sent home Yankee Candle Fundraising envelopes.  This is an easy fundraiser for parents because all that you need to do is share the link with family and friends, and then they do the ordering themselves. You can also collect orders using the paper catalog sent home today, as long as the order forms are returned by Monday, February 25.  For every $100 worth of items purchased, you will receive a $40 reduction of your fundraiser requirement. (This reflects the 40% that the school receives; the other 60% goes to Yankee Candle!)

We will also sell World’s Finest Chocolate candy boxes in February.  Order forms will be distributed on Tuesday, January 22, and must be returned with payment by Wednesday, January 30.  Parents will pre-pay for the first order of candy boxes that they place at a cost of $60 a box. Additional boxes can then be requested and paid for by Monday, February 25.  For each $60 box of candy sold, you will receive a $30 reduction of your fundraiser requirement.  (This reflects the 50% that the school receives; the other 50% goes to World’s Finest Chocolate!)

Both of these fundraisers are optional, but provide another opportunity to meet the fundraiser requirement. You can do a little of one or both, or use them to completely eliminate the Walk-a-Thon fundraiser.  On March 1, families will be billed their remaining fundraising balance in preparation for the Walk-a-Thon on Tuesday, April 16.

After-School Program & After-School Activities

Please note that there is a grace period of fifteen minutes after dismissal from regular classes and after-school activities. After that time, students must be signed in to the After-School program unless alternative arrangements have been made and approved by the administration.  This is for the safety and well-being of the children. The After School program will bill the students in these situations, and the bill can be waived by the administration upon request. Just send us a note along with the bill and we will do our best to accommodate you.

School Closing Procedures for Inclement Weather

We have had a mild winter so far, but there are still months to go before we are in the clear.  If OLCA will have an early dismissal, delayed opening, or full closure due to inclement weather, it will be announced in several ways: parent alert e-mail and text; 1010 WINS/CBS News; and the school website.  If NYC public schools are closed, we are automatically closed, but we will still make the announcements through parent alert and the school website.

On the yearly calendar, there are five dates marked “Snow Day #1,” “Snow Day #2,” etc.  If we close for one Snow Day, school will then be open on the date marked Snow Day #1 (Wednesday, April 17.)  This pattern will apply for the rest of the snow days as well, as your children are entitled to 176 instructional days every year!

If you have any questions or comments about anything included in this newsletter, please contact us at office@olcacademy.net or our individual e-mail addresses listed on the website.

Sincerely in Christ,

Kevin John Coyne         Debra Eisenbraun

Principal                        Assistant Principal

December Newsletter

Our Lady's Catholic AcademyDear Parents and Guardians,

As we enter the Christmas season, please note the following reminders and updates.

Report Card Conferences

Friday, December 7: 3 PM – 7 PM

First trimester report card conferences are only two days away!  Please note the following:

  • Grades N-5 will meet in the classrooms
  • Junior High teachers will meet parents in the auditorium
  • Students in Grades 3-8 are expected to attend conferences with their parent or guardian
  • Students in Grades N-2 are welcome to attend, but not required

An important reminder: to receive your child’s report card, you must have paid the first five tuition payments (August – December.) If these payments have not been made, please visit the office first, as your child’s report card will be there until the balance is taken care of.  Remember that you can check your balance online through FACTS or Option C at any time!

Christmas Show

Thursday, December 13: 6:30 PM

Our annual Christmas show is almost here! In response to parent feedback, we are not doing reserved seating this year.  We will have more than enough seats to accommodate all tickets sold in advance and some at the door. To ensure that you receive a seat, please order your ticket using the form distributed today and arrive before the show begins.  Additional forms are available in the school office.

Home Academy Association presents a Christmas Celebration

Saturday, December 15


Planning is underway for the latest event from our HAA, with the next meeting scheduled for Monday, December 10 at 6 PM in the main office.  The HAA Halloween event was a big success, and we are looking forward to another fun day of games and treats.  If you can’t attend the meeting but still want to volunteer or donate to the event, please e-mail the HAA at parents@olcacademy.net .

Breakfast With Santa

Wednesday, December 19: 9 AM

Santa Claus will make his annual trip to OLCA very soon. As always, this is a free event and breakfast and gifts will be provided to all of our students, Nursery through 8th Grade.  Parents are welcome to attend and take as many pictures as they like.  This is a free dress up day.

Honors Assembly

Grades 3-8

Thursday, December 20: 9 AM

Students who have made the Honor Roll for First Trimester will receive their awards on Thursday, December 20. This is another free dress up day, and again, parents are welcome to attend and take as many pictures as they like!

Christmas Liturgy

Grades K-8

Friday, December 21: 10 AM

Our final day before Christmas Recess begins will be a ½ day dismissal on Friday, December 21.  Please note that there is no after-school on this day. We will celebrate a school liturgy at St. Teresa of Avila Church at 10 AM. This special free dress up day has a “festive sweaters” theme.  A big thank you to Ms. Paz for organizing this day.

We will return from Christmas Recess on Wednesday, January 2, 2019.  As always, the administration of Our Lady’s Catholic Academy counts the families of OLCA among their greatest blessings. We wish you a very Merry Christmas and a Happy New Year!

Sincerely in Christ,

Kevin John Coyne                             Debra Eisenbraun

Principal                                             Assistant Principal

Leadership Newsletter

Dear Parents and Guardians,

Thank you for a wonderful start to the new school year. This newsletter is intended to supplement the weekly parent alerts with additional information. If you have not been receiving these alerts via e-mail and text, please call the main office and we will review our Option C contact information with you.

Back to School Night

Tuesday, September 11

6:30 PM & 7:00 PM

As a reminder, tonight we will host two classroom orientation sessions. Session I is at 6:30 PM and Session II is at 7:00 PM. The programs will repeat, so you can attend more than one session if you have more than one child enrolled at OLCA. Parents of students in Grades Nursery & Pre-Kindergarten should gather in the Early Childhood Center. Parents of students in Grades K-5 may go directly to their child’s classroom. 

For Junior High (Grades 6-8), there will be only one Session at 6:30 PM in the auditorium, with all of the Junior High teachers.  At 7:00 PM, there will be a meeting for 8th Grade parents only regarding High School, Confirmation, and Graduation.  It is highly recommended that eighth grade students attend as well.

There will be refreshments for our parents and guardians outside the main office, courtesy of our Home Academy Association. We will also be selling discounted gym uniforms and giving away free gently used regular uniforms that have been donated by current and former OLCA families.

Lunch Hours

Grades 5-8: 11:00 – 11:45

Grades N, PK, K: 11:30 – 12:15

Grades 1-4: 11:55 – 12:40

This year, we have shortened our lunch period and adjusted the schedule to the times above. If you are dropping off your child’s lunch or having it delivered, please be sure that it arrives by the start time of their lunch period so they have enough time to eat it! When weather permits, the lunch period may be extended by fifteen minutes for outdoor recess in the upper and lower yards.  A limited selection of drinks and snacks will be sold every day. We also have additional lunches prepared should your child need one. No child will ever go hungry at OLCA, so please remind your child to ask an adult in the lunchroom if they are in need of something to eat.


Wednesday, September 19 at 6:00 PM

OLCA is hosting a free VIRTUS training for parents who wish to volunteer at the academy or would like to chaperone on school trips. You can register online at virtus.org or in person on the night of the training.


 All students must be in complete uniform to attend classes, beginning the week of Monday, September 17. If there is a delay or special circumstance, please notify the office in writing for a time extension.  Please note that students in grades K-8 must wear their gym uniforms on gym days. Nursery and Pre-K wear the gym uniform every day.

Students with Individualized Services

If your child is entitled to services such as OT, PT, Speech, SETSS, or Counseling, as mandated by an IESP, please submit a copy of the IESP and the authorization form to Mrs. Kelly in the main office as soon as possible. For most services, we can begin them within a week of receiving these documents, as our providers are all on site.

FACTS Tuition Management

A reminder that we strongly discourage using cash payments for tuition, and that all parents can pay online through FACTS Tuition Management. If you are having trouble with your FACTS account or need it to be set up, please e-mail us at office@olcacademy.net and we will assist you.

Home Academy Association

The Leadership Committee of our Home Academy Association has planned many activities throughout the year, and they are looking for the input and assistance of as many OLCA families as possible. Today, they graciously hosted a breakfast for our faculty and staff, and they will be providing refreshments at this evening’s Back to School Night. Want to get involved? Just e-mail them at parents@olcacademy.net.   All feedback is welcome, because it is through open and honest communication that we learn and grow.

Security Procedures and Upcoming Drills

As you may have noticed, we have new alarms on all of our doors, as well as additional cameras throughout the building. We also now have a security guard during school hours. We will soon begin another important part of keeping our academy safe: practicing for emergency situations. For the parents of our youngest students, please begin preparing them at home for fire drills and lockdown drills.  During a fire drill, we quietly leave the building for a short time and then return. For a lockdown drill, we close and lock the door and go to a safe place within the locked space.  Both of these types of drills can be practiced at home, and can help them be more prepared for when these drills begin at school.

As always, if you have any questions or concerns, never hesitate to contact us.  We can be reached by phone at (718) 641-1316, and a full staff directory with e-mail addresses can be found on our website at www.olcacademy.net . All of us, from the principal, assistant principal and office staff, to the teachers, teacher’s aides, after school staff, and facility manager, are here to ensure the safety, well-being, and outstanding education of your child.

Sincerely in Christ

Mr. Kevin John Coyne           Mrs. Debra Eisenbraun

Principal                                    Assistant Principal