June 2019 Newsletter

Our Lady's Catholic AcademyDear Parents and Guardians,

As we come to the end of the school year, here is one final newsletter of reminders and updates!

2019-2020 Registration Reminders

This is our final reminder to current families who have not yet re-registered. At this time, in Grades PK, K, 1, 3, 4, 5, 6, and 7, we have less than five seats available.  Because of a high number of new families that have already registered, we do not have enough seats left for all current OLCA students to return in September.  Please, if you are planning to return, reserve your seats as soon as possible.

Home Academy Association and the Year End BBQ

We want to thank the Home Academy Association Leadership Committee for their extraordinary work organizing our Year-End BBQ, as well as their hard work throughout the year.  If you are interested in joining this organization, please attend the informational meeting in September.

OLCA Summer Brainstorm

Registration is still underway for OLCA Summer Brainstorm, our tenth annual summer program that features academics in the morning and games and activities in the afternoon.  The program begins on Monday, July 1 and ends on Friday, July 26. Registration forms are available online and in the office.

Summer Office Hours

July: Monday – Friday, 8 AM – 12 PM

August: Tuesday – Thursday, 8 AM – 12 PM

New School Hours (2019-2020)

Full Days: 8:00 AM – 3:00 PM; Half Days: 8:00 AM – 12:30 PM

First Day of School (K-8): Wednesday, September 4 (Half Day)

First Day of School (N & PK): Thursday, September 5 (Full Day)

We thank all of you for your support and your feedback during our tenth anniversary year. Your commitment to Catholic Education at Our Lady’s Catholic Academy continues to motivate, challenge, and inspire us.  It remains our greatest blessing to serve in this ministry.  #10YearsStrong.

Sincerely in Christ,

Kevin John Coyne                                 Debra Eisenbraun

Principal                                                Assistant Principal

June Calendar

Here is the final OLCA monthly calendar for the 2018-2019 school year:

June 2019

Leadership Newsletter

Dear Parents and Guardians,

We hope all of you had a restful and fulfilling Easter Recess!  Here is what is happening at OLCA in the month of May.

Home Academy Association Meeting

Thursday, May 9 at 6:00 PM

Please join us for our final HAA meeting of the year. An agenda will be sent out via parent alert tomorrow.

Teacher Aide Appreciation Day

Friday, May 10 at Morning Prayers

Please join us at morning prayers this Friday as we celebrate our seven classroom aides for Grade N, PK, and K.

Sports Club Awards Dinner

Friday, May 10: 6 PM – 9 PM

Mr. Baldassare and Ms. Paz are looking forward to celebrating our sports club participants from this year! If you haven’t RSVP’d yet to this special event, please do so as soon as possible.

10th Anniversary Celebration Week

10th Anniversary Mass

Monday, May 13 at 10 AM

St Teresa of Avila Church

10th Anniversary Luncheon

Thursday, May 16: 11 AM – 1 PM

OLCA Auditorium

Grades N-8 will attend mass to open our 10th Anniversary Celebration Week and will enjoy a special luncheon on Thursday, May 16, all organized by our Home Academy Association.  Please see the separate flyer that went home with this letter for other events throughout the week, including themed dress down days and student contests.

Spring Show

Thursday, May 16: 6 PM

Tickets are now on sale for our Spring Show, which will feature performances by OLCA Beginner Band, Experienced Band, and Violins, as well as individual grade performances for grades PK-7. The show will end with a special finale, featuring a joint performance by Nursery and Grade 8.

First Communion

Saturday, May 18: 5 PM

Saint Teresa of Avila Church

Our third graders will receive the Holy Sacrament of Communion for the first time on Saturday, May 18.  We hope to see many of our families at this mass to show support for them!  A date is being scheduled for First Penance for our second graders in June, and will be announced soon.

Spring Photos Now Available

Spring Photos have been distributed to Grades N-7 for your review. Grade 8 photos are available for review in the main office.  If you want to purchase the photos, follow the instructions provided in the envelope.  If you do not wish to purchase these photos, simply return them to the main office by Friday, May 24.

Sincerely in Christ,

Kevin John Coyne           Debra Eisenbraun

Principal                         Assistant Principal

Leadership Newsletter

Dear Parents and Guardians,

We are in the busiest stretch of the school year, and we have much to accomplish between now and Easter Recess!  This newsletter includes information about an exciting new technology program that is being offered to a handful of Catholic academies, including OLCA. It also includes news about upcoming events and calendar changes, and important policy reminders and updates.

OLCA iPad Initiative

We have a unique opportunity to provide every OLCA student with a data-enabled iPad for use at the academy for only $22 per family. This opportunity is being provided to us by DeSales Media, the company that has also provided significant infrastructure upgrades, as well as Mathletics and Learn 360, at no cost for OLCA families. For $22, families will get a print subscription to The Tablet, which has often featured our students in their news coverage. 

We are asking all families to visit www.thetablet.org/TechGrant to purchase their subscription. Remember to select Our Lady’s Catholic Academy from the list of schools.  If we can get all of our families to complete this process in the next two weeks, we can have the iPads on site well before the school year is out and put them to immediate use in our classrooms.  Online payments are preferred, but if you do not have the ability to pay that way, please send payment to the school and we will complete the process on your behalf.

Upcoming Events and Calendar Changes

Ash Wednesday Mass

Wednesday, March 6 at 10 AM

St Teresa of Avila Church

Grades N-8 will attend mass, where all students and staff will receive ashes as we begin the most holy season of the Catholic faith.  All family members are welcome to attend.

Home Academy Association Meeting

Thursday, March 14

6:00 PM for Grade 8 Families

6:30 PM for General Meeting of All Families

The work of our Home Academy Association continues, with the next meetings scheduled for Thursday, March 14. Before the general meeting commences at 6:30 PM, there will be a meeting for Grade 8 families at 6:00 PM to discuss graduation activities.  We hope to see many families there, and we will send out materials via parent alert.

Second Trimester Report Card Conferences

Friday, March 22

3 PM – 7 PM

Report Cards will be distributed on Friday, March 22.  Students in Grades 3-8 are required to attend the conference with their parents.  Please note that to receive cards, families must have paid eight tuition payments, August 2018 to March 2019. 

Policy Reminders and Updates

Sacrament Preparation

We are currently preparing our second graders for First Penance and our third graders for First Communion.  The office will be reaching out to families in these grades to ensure that a Baptism Certificate is on file.

If you would like your child to be baptized in the Catholic faith, please call the office and we will help you begin the process. We are happy to help adults in your family join our faith as well!  Some of the happiest moments at OLCA over the years have been when entire families have joined the faith together.

After School Program

A reminder that the After School Program is pre-paid.  While we allow for a grace period when occasionally needed, we cannot allow students to remain enrolled in After School without a zero balance being maintained on a weekly basis.  For After School to remain a viable program, all fees must be collected on time. 

Lunch Orders

Only parents may order or drop off food to be delivered for lunch. Students may not order lunch using the school phone or their personal phone.  Any student who is without lunch may buy school lunch that day.  Uber Eats orders placed by parents are allowed, but please be mindful of delivery times so that they arrive at the beginning of lunch for Grades 5-8 (11:00) and Grades 1-4 (11:55.) 

Uniform

All uniforms should be complete at this time of year.  Students with incomplete uniforms lose dress down privileges. If you are having difficulty with obtaining part of the uniform for any reason, please contact the office.  Many parents have generously donated uniforms and we have them to share with families who need them.  

Belts are rented in the office daily as well.  Please also make sure shirts are always tucked in.  Nail polish and lip gloss are still not permitted, and the only colored braiding allowed is the gold cording that surrounds naturally colored braids.

Gum

Chewing gum is not permitted on site at Our Lady’s Catholic Academy and results in an Incident Report. Please encourage your child to use mints as an alternative, and make sure that they are not bringing gum to school with them.

As always, thank you for the sacrifices that you make to provide a high quality Catholic education for your child, and for the privilege of you choosing Our Lady’s Catholic Academy as the place for them to receive it.

Sincerely in Christ,

Kevin John Coyne         Debra Eisenbraun

Principal                         Assistant Principal

OLCA Closed on Monday, March 4

Due to inclement weather, OLCA will be closed on Monday, March 4.

Please note that we will now be open on Wednesday, April 17, to make up the lost day.

Stay Safe!

Mr. Coyne & Mrs. Eisenbraun

January Newsletter

Dear Parents and Guardians,

I hope all of you are having a healthy and happy 2019 so far. This January newsletter has important updates about registration, scholarships, fundraising, and after school policies.

2019-2020 Registration & Scholarship Process

 We have already begun registration and scholarship applications for the next school year!  To complete the process, please follow these three steps:

  1. Bring Your Account Up to Date, If Necessary.

To register for next year, you must have an account in good standing, which means that the first six tuition payments (August through January) have been paid. Most families who owe a balance at this time only owe the January payment (Tuition #6.)  You can send this in with your completed registration form and registration fee!

  1. Complete the Yellow Re-Registration Form for Returning Families.

This simplified form requires only the name and grade of each child, as well as a parent signature and date. Remember to pay the registration fee for each child! This reserves your seat for 2019-2020.  If you have a new child who will be joining OLCA for the first time, you may also put their name and grade on this form, and we will send home a blue New Registration Form to be completed for the new addition. 

  1. Apply for the 2019-2020 Diocesan Scholarships.

Once you have completed the steps above, you can now apply for a Diocesan scholarship at www.futuresineducation.org.  You must complete this process even if you already have a scholarship for 2018-2019. The deadline for returning families to apply is March 29. 2019. Please do not wait until then!

We are encouraged by the quick response so far, and hope that it continues. The earlier our families register, the easier it is to budget for staffing and programs for 2019-2020. 

Additional Options for the Mandatory Fundraising Requirement

Every year, each family has a $250 Walk-a-Thon fundraising requirement, with the option of getting sponsors for their children or paying a flat fee.  We moved the Walk-a-Thon from the fall to the spring this year so our Home Academy Association could present additional ways to meet this requirement.

Today, we sent home Yankee Candle Fundraising envelopes.  This is an easy fundraiser for parents because all that you need to do is share the link with family and friends, and then they do the ordering themselves. You can also collect orders using the paper catalog sent home today, as long as the order forms are returned by Monday, February 25.  For every $100 worth of items purchased, you will receive a $40 reduction of your fundraiser requirement. (This reflects the 40% that the school receives; the other 60% goes to Yankee Candle!)

We will also sell World’s Finest Chocolate candy boxes in February.  Order forms will be distributed on Tuesday, January 22, and must be returned with payment by Wednesday, January 30.  Parents will pre-pay for the first order of candy boxes that they place at a cost of $60 a box. Additional boxes can then be requested and paid for by Monday, February 25.  For each $60 box of candy sold, you will receive a $30 reduction of your fundraiser requirement.  (This reflects the 50% that the school receives; the other 50% goes to World’s Finest Chocolate!)

Both of these fundraisers are optional, but provide another opportunity to meet the fundraiser requirement. You can do a little of one or both, or use them to completely eliminate the Walk-a-Thon fundraiser.  On March 1, families will be billed their remaining fundraising balance in preparation for the Walk-a-Thon on Tuesday, April 16.

After-School Program & After-School Activities

Please note that there is a grace period of fifteen minutes after dismissal from regular classes and after-school activities. After that time, students must be signed in to the After-School program unless alternative arrangements have been made and approved by the administration.  This is for the safety and well-being of the children. The After School program will bill the students in these situations, and the bill can be waived by the administration upon request. Just send us a note along with the bill and we will do our best to accommodate you.

School Closing Procedures for Inclement Weather

We have had a mild winter so far, but there are still months to go before we are in the clear.  If OLCA will have an early dismissal, delayed opening, or full closure due to inclement weather, it will be announced in several ways: parent alert e-mail and text; 1010 WINS/CBS News; and the school website.  If NYC public schools are closed, we are automatically closed, but we will still make the announcements through parent alert and the school website.

On the yearly calendar, there are five dates marked “Snow Day #1,” “Snow Day #2,” etc.  If we close for one Snow Day, school will then be open on the date marked Snow Day #1 (Wednesday, April 17.)  This pattern will apply for the rest of the snow days as well, as your children are entitled to 176 instructional days every year!

If you have any questions or comments about anything included in this newsletter, please contact us at office@olcacademy.net or our individual e-mail addresses listed on the website.

Sincerely in Christ,

Kevin John Coyne         Debra Eisenbraun

Principal                        Assistant Principal