Leadership Newsletter

Dear Parents and Guardians,

We are in the busiest stretch of the school year, and we have much to accomplish between now and Easter Recess!  This newsletter includes information about an exciting new technology program that is being offered to a handful of Catholic academies, including OLCA. It also includes news about upcoming events and calendar changes, and important policy reminders and updates.

OLCA iPad Initiative

We have a unique opportunity to provide every OLCA student with a data-enabled iPad for use at the academy for only $22 per family. This opportunity is being provided to us by DeSales Media, the company that has also provided significant infrastructure upgrades, as well as Mathletics and Learn 360, at no cost for OLCA families. For $22, families will get a print subscription to The Tablet, which has often featured our students in their news coverage. 

We are asking all families to visit www.thetablet.org/TechGrant to purchase their subscription. Remember to select Our Lady’s Catholic Academy from the list of schools.  If we can get all of our families to complete this process in the next two weeks, we can have the iPads on site well before the school year is out and put them to immediate use in our classrooms.  Online payments are preferred, but if you do not have the ability to pay that way, please send payment to the school and we will complete the process on your behalf.

Upcoming Events and Calendar Changes

Ash Wednesday Mass

Wednesday, March 6 at 10 AM

St Teresa of Avila Church

Grades N-8 will attend mass, where all students and staff will receive ashes as we begin the most holy season of the Catholic faith.  All family members are welcome to attend.

Home Academy Association Meeting

Thursday, March 14

6:00 PM for Grade 8 Families

6:30 PM for General Meeting of All Families

The work of our Home Academy Association continues, with the next meetings scheduled for Thursday, March 14. Before the general meeting commences at 6:30 PM, there will be a meeting for Grade 8 families at 6:00 PM to discuss graduation activities.  We hope to see many families there, and we will send out materials via parent alert.

Second Trimester Report Card Conferences

Friday, March 22

3 PM – 7 PM

Report Cards will be distributed on Friday, March 22.  Students in Grades 3-8 are required to attend the conference with their parents.  Please note that to receive cards, families must have paid eight tuition payments, August 2018 to March 2019. 

Policy Reminders and Updates

Sacrament Preparation

We are currently preparing our second graders for First Penance and our third graders for First Communion.  The office will be reaching out to families in these grades to ensure that a Baptism Certificate is on file.

If you would like your child to be baptized in the Catholic faith, please call the office and we will help you begin the process. We are happy to help adults in your family join our faith as well!  Some of the happiest moments at OLCA over the years have been when entire families have joined the faith together.

After School Program

A reminder that the After School Program is pre-paid.  While we allow for a grace period when occasionally needed, we cannot allow students to remain enrolled in After School without a zero balance being maintained on a weekly basis.  For After School to remain a viable program, all fees must be collected on time. 

Lunch Orders

Only parents may order or drop off food to be delivered for lunch. Students may not order lunch using the school phone or their personal phone.  Any student who is without lunch may buy school lunch that day.  Uber Eats orders placed by parents are allowed, but please be mindful of delivery times so that they arrive at the beginning of lunch for Grades 5-8 (11:00) and Grades 1-4 (11:55.) 

Uniform

All uniforms should be complete at this time of year.  Students with incomplete uniforms lose dress down privileges. If you are having difficulty with obtaining part of the uniform for any reason, please contact the office.  Many parents have generously donated uniforms and we have them to share with families who need them.  

Belts are rented in the office daily as well.  Please also make sure shirts are always tucked in.  Nail polish and lip gloss are still not permitted, and the only colored braiding allowed is the gold cording that surrounds naturally colored braids.

Gum

Chewing gum is not permitted on site at Our Lady’s Catholic Academy and results in an Incident Report. Please encourage your child to use mints as an alternative, and make sure that they are not bringing gum to school with them.

As always, thank you for the sacrifices that you make to provide a high quality Catholic education for your child, and for the privilege of you choosing Our Lady’s Catholic Academy as the place for them to receive it.

Sincerely in Christ,

Kevin John Coyne         Debra Eisenbraun

Principal                         Assistant Principal

OLCA Closed on Monday, March 4

Due to inclement weather, OLCA will be closed on Monday, March 4.

Please note that we will now be open on Wednesday, April 17, to make up the lost day.

Stay Safe!

Mr. Coyne & Mrs. Eisenbraun

January Newsletter

Dear Parents and Guardians,

I hope all of you are having a healthy and happy 2019 so far. This January newsletter has important updates about registration, scholarships, fundraising, and after school policies.

2019-2020 Registration & Scholarship Process

 We have already begun registration and scholarship applications for the next school year!  To complete the process, please follow these three steps:

  1. Bring Your Account Up to Date, If Necessary.

To register for next year, you must have an account in good standing, which means that the first six tuition payments (August through January) have been paid. Most families who owe a balance at this time only owe the January payment (Tuition #6.)  You can send this in with your completed registration form and registration fee!

  1. Complete the Yellow Re-Registration Form for Returning Families.

This simplified form requires only the name and grade of each child, as well as a parent signature and date. Remember to pay the registration fee for each child! This reserves your seat for 2019-2020.  If you have a new child who will be joining OLCA for the first time, you may also put their name and grade on this form, and we will send home a blue New Registration Form to be completed for the new addition. 

  1. Apply for the 2019-2020 Diocesan Scholarships.

Once you have completed the steps above, you can now apply for a Diocesan scholarship at www.futuresineducation.org.  You must complete this process even if you already have a scholarship for 2018-2019. The deadline for returning families to apply is March 29. 2019. Please do not wait until then!

We are encouraged by the quick response so far, and hope that it continues. The earlier our families register, the easier it is to budget for staffing and programs for 2019-2020. 

Additional Options for the Mandatory Fundraising Requirement

Every year, each family has a $250 Walk-a-Thon fundraising requirement, with the option of getting sponsors for their children or paying a flat fee.  We moved the Walk-a-Thon from the fall to the spring this year so our Home Academy Association could present additional ways to meet this requirement.

Today, we sent home Yankee Candle Fundraising envelopes.  This is an easy fundraiser for parents because all that you need to do is share the link with family and friends, and then they do the ordering themselves. You can also collect orders using the paper catalog sent home today, as long as the order forms are returned by Monday, February 25.  For every $100 worth of items purchased, you will receive a $40 reduction of your fundraiser requirement. (This reflects the 40% that the school receives; the other 60% goes to Yankee Candle!)

We will also sell World’s Finest Chocolate candy boxes in February.  Order forms will be distributed on Tuesday, January 22, and must be returned with payment by Wednesday, January 30.  Parents will pre-pay for the first order of candy boxes that they place at a cost of $60 a box. Additional boxes can then be requested and paid for by Monday, February 25.  For each $60 box of candy sold, you will receive a $30 reduction of your fundraiser requirement.  (This reflects the 50% that the school receives; the other 50% goes to World’s Finest Chocolate!)

Both of these fundraisers are optional, but provide another opportunity to meet the fundraiser requirement. You can do a little of one or both, or use them to completely eliminate the Walk-a-Thon fundraiser.  On March 1, families will be billed their remaining fundraising balance in preparation for the Walk-a-Thon on Tuesday, April 16.

After-School Program & After-School Activities

Please note that there is a grace period of fifteen minutes after dismissal from regular classes and after-school activities. After that time, students must be signed in to the After-School program unless alternative arrangements have been made and approved by the administration.  This is for the safety and well-being of the children. The After School program will bill the students in these situations, and the bill can be waived by the administration upon request. Just send us a note along with the bill and we will do our best to accommodate you.

School Closing Procedures for Inclement Weather

We have had a mild winter so far, but there are still months to go before we are in the clear.  If OLCA will have an early dismissal, delayed opening, or full closure due to inclement weather, it will be announced in several ways: parent alert e-mail and text; 1010 WINS/CBS News; and the school website.  If NYC public schools are closed, we are automatically closed, but we will still make the announcements through parent alert and the school website.

On the yearly calendar, there are five dates marked “Snow Day #1,” “Snow Day #2,” etc.  If we close for one Snow Day, school will then be open on the date marked Snow Day #1 (Wednesday, April 17.)  This pattern will apply for the rest of the snow days as well, as your children are entitled to 176 instructional days every year!

If you have any questions or comments about anything included in this newsletter, please contact us at office@olcacademy.net or our individual e-mail addresses listed on the website.

Sincerely in Christ,

Kevin John Coyne         Debra Eisenbraun

Principal                        Assistant Principal

December Newsletter

Our Lady's Catholic AcademyDear Parents and Guardians,

As we enter the Christmas season, please note the following reminders and updates.

Report Card Conferences

Friday, December 7: 3 PM – 7 PM

First trimester report card conferences are only two days away!  Please note the following:

  • Grades N-5 will meet in the classrooms
  • Junior High teachers will meet parents in the auditorium
  • Students in Grades 3-8 are expected to attend conferences with their parent or guardian
  • Students in Grades N-2 are welcome to attend, but not required

An important reminder: to receive your child’s report card, you must have paid the first five tuition payments (August – December.) If these payments have not been made, please visit the office first, as your child’s report card will be there until the balance is taken care of.  Remember that you can check your balance online through FACTS or Option C at any time!

Christmas Show

Thursday, December 13: 6:30 PM

Our annual Christmas show is almost here! In response to parent feedback, we are not doing reserved seating this year.  We will have more than enough seats to accommodate all tickets sold in advance and some at the door. To ensure that you receive a seat, please order your ticket using the form distributed today and arrive before the show begins.  Additional forms are available in the school office.

Home Academy Association presents a Christmas Celebration

Saturday, December 15

 

Planning is underway for the latest event from our HAA, with the next meeting scheduled for Monday, December 10 at 6 PM in the main office.  The HAA Halloween event was a big success, and we are looking forward to another fun day of games and treats.  If you can’t attend the meeting but still want to volunteer or donate to the event, please e-mail the HAA at parents@olcacademy.net .

Breakfast With Santa

Wednesday, December 19: 9 AM

Santa Claus will make his annual trip to OLCA very soon. As always, this is a free event and breakfast and gifts will be provided to all of our students, Nursery through 8th Grade.  Parents are welcome to attend and take as many pictures as they like.  This is a free dress up day.

Honors Assembly

Grades 3-8

Thursday, December 20: 9 AM

Students who have made the Honor Roll for First Trimester will receive their awards on Thursday, December 20. This is another free dress up day, and again, parents are welcome to attend and take as many pictures as they like!

Christmas Liturgy

Grades K-8

Friday, December 21: 10 AM

Our final day before Christmas Recess begins will be a ½ day dismissal on Friday, December 21.  Please note that there is no after-school on this day. We will celebrate a school liturgy at St. Teresa of Avila Church at 10 AM. This special free dress up day has a “festive sweaters” theme.  A big thank you to Ms. Paz for organizing this day.

We will return from Christmas Recess on Wednesday, January 2, 2019.  As always, the administration of Our Lady’s Catholic Academy counts the families of OLCA among their greatest blessings. We wish you a very Merry Christmas and a Happy New Year!

Sincerely in Christ,

Kevin John Coyne                             Debra Eisenbraun

Principal                                             Assistant Principal